Fax Buying Forms Explained
Familiarize yourself with the forms being used. Make sure you know which item
prices belong on which line. Don’t forget to list the base price and options
pricing as separate numbers.
Complete your forms and include your best online quote in your fax. Always list all
applicable rebates and known dealer incentives in the “Discounts” section.
If you’ve done the preliminary work correctly, in 24 hours you’ll have several
great prices on your new car.
Forms explained
Here’s a quick overview of how to complete each form:
Fax cover sheet - single dealer
If you don’t want the dealers to know who they’re competing against, you can use
an individual cover sheet for each one.
Simply copy & paste the contact information for the dealer from your email
folder in this format: Name-Title-Dealership.
Repeat as needed for each additional dealer quote.
If you don’t have at least a dozen quotes, go back to Step 4 and get them.
If you didn’t save them electronically and only have fax quotes, just handwrite
in the information.
Personalized dealer explanation letter
This is the preferred way of doing it - a single page letter describing exactly
what you want, how you want it, and when you want it.
In other words, you are in control. Anyone who wants your business will have to
respond according to your terms and conditions. Otherwise, they won’t be able to
compete to win your business.
Personalizing the letter is a common courtesy that ensures your RFQ will get the
desired response.
Simply copy & paste the contact information for each dealer from your email
folder in this format: Name/Title/Dealership.
Complete the other blank areas (make/model, response deadline, etc.) as
specified in the instructions for the forms package.
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